99.9% accurate medical record indexing in 48–72 hours.
DocsMD™ LLC delivers precision medical record indexing with zero workflow disruption and no changes to your existing EHR system — while reducing indexing costs by 45% or more.
Your EHR is only as good as the accuracy of its records.
Most organizations quietly accept misindexed documents, backlogs, and manual rework as “normal.” Those errors drive up cost, increase risk, and quietly erode trust in the system.
- High turnover and staff burnout in HIM and back-office roles.
- Misfiled or incorrectly linked documents inside the EHR.
- Backlogs stretching months or years, especially for scans and imports.
- Billing delays, denials, and audit exposure due to record inaccuracies.
- Expensive manual re-indexing or temporary staffing solutions.
- Limited visibility into true indexing accuracy across the organization.
We focus on clinics, health systems, and organizations with 25–200 providers, including:
- FQHCs & community health centers
- Behavioral health & psychiatry groups
- Multi-location medical groups & IPAs
- Rural health & critical access facilities
- Smaller hospitals & surgical centers
DocsMD™: Precision indexing for modern healthcare.
We deliver clean, fully indexed records inside your existing EHR, backed by measurable accuracy and rapid turnaround.
99.9% Accurate Indexing
Every document is correctly categorized, labeled, and attached to the right patient and encounter, dramatically reducing clinical and administrative risk.
48–72 Hour Turnaround
We clear backlog and correct misfiled records in days — not weeks — so your teams can move forward with confidence.
45%+ Cost Reduction
Clients routinely save 45% or more on indexing labor, corrective rework, overtime, and temporary staffing costs.
DocsMD™ works with the EHRs you already use — including Epic, Cerner, Athena, NextGen, eClinicalWorks, AllScripts, Greenway, MEDITECH, CareCloud, DrChrono, PracticeFusion, and more — using secure administrator access only.
Zero implementation friction. No new software, no complex integrations, and no downtime for providers. We adapt to your environment, not the other way around.
A four-step workflow with zero disruption.
Our process is designed for busy healthcare organizations that can’t afford downtime, workflow changes, or lengthy projects.
- Backlog elimination for historical and scanned records
- Continuous indexing to maintain 99.9% accuracy going forward
- Legacy record repair for imports, archives, and older systems
- Accuracy monitoring and audit-ready performance reports
- Support for clinics, health systems, and multi-location groups
Implementation timeline: Many organizations begin seeing results within the first week of engagement, with initial clean-up completed in as little as 48–72 hours.
Built for compliance, driven by measurable accuracy.
DocsMD™ strengthens the integrity of your medical record system by eliminating errors, reducing compliance risk, and supporting operational efficiency.
- Misfiled or incorrectly attached documents inside the EHR.
- Staff manually reworking records and correcting avoidable errors.
- Growing backlog that becomes harder to manage over time.
- Inconsistent indexing standards across teams and locations.
- Greater exposure in audits, chart reviews, and legal discovery.
- Records indexed to 99.9% accuracy with standardized rules.
- Backlog eliminated and future indexing kept consistently accurate.
- Improved trust in medical data for clinical and administrative teams.
- Stronger audit posture and reduced regulatory risk.
- Better support for coding, billing, and denial prevention.
HIPAA-Compliant Approach
DocsMD™ operates within your existing security framework using controlled administrator access. We do not require data to leave your environment or move into third-party systems.
Audit-Ready Reporting
We provide documentation that demonstrates indexing accuracy, backlog elimination, and ongoing performance to support your compliance and quality initiatives.
Decision-Maker Visibility
Executives and department leaders receive clear, digestible summaries of impact — including cost savings, accuracy metrics, and operational benefits.
Why accurate record indexing is a C-suite priority.
High-integrity medical records underpin clinical quality, compliance, billing performance, and executive decision-making. DocsMD™ helps leaders close the gap between “what the EHR says” and what is actually true.
Visualizing the impact of 99.9% accuracy
These illustrative metrics show how improving indexing accuracy and clearing backlog can directly influence cost, risk, and revenue performance.
Higher indexing accuracy reduces chart corrections, supports clean claims, and improves audit readiness.
As backlog is reduced and accuracy improves, organizations typically see fewer denials, less rework, and lower total cost of ownership.
Why leaders invest in accurate indexing
Healthcare executives increasingly recognize that EHR data integrity is not just an IT concern — it is a strategic asset. Clean, accurately indexed records support safer care, stronger compliance, and more reliable financial performance.
Industry research and regulatory guidance consistently highlight data quality as a critical factor in:
- Reducing audit findings and exposure during chart reviews and investigations
- Supporting accurate coding, clean claims, and revenue cycle efficiency
- Improving clinician confidence in what they see in the chart
- Enabling reliable analytics and population health reporting
- Supporting value-based care, risk contracts, and quality incentives
By pairing 99.9% indexing accuracy with rapid backlog elimination, DocsMD™ helps leadership turn their existing EHR into a more trustworthy system of record — without pausing operations or launching another major IT project.
Experience DocsMD™ in your own EHR — at no cost.
We offer qualified healthcare organizations a free 30-day pilot so you can see 99.9% accurate indexing and cost savings in your real-world environment before making a commitment.
- Use your actual patient records and EHR instance
- Receive before-and-after accuracy and backlog reports
- Validate cost savings and operational impact
- No obligation to continue after the pilot
Ideal for clinics, FQHCs, behavioral health, specialty groups, and smaller hospitals with 25–200 providers.
Dedicated to accurate, efficient health record management.
DocsMD™ LLC focuses exclusively on the accuracy, speed, and reliability of medical record indexing for healthcare organizations across the Western United States.
Our Mission
Our mission is to give healthcare leaders complete confidence in the data that drives care, compliance, and financial performance. We believe accurate records are the foundation of safe clinical decisions, clean claims, and meaningful analytics — and that improving data integrity should not require major system overhauls, disruptive implementations, or additional burden on clinical staff.
DocsMD™ exists to quietly fix what most organizations accept as “just the way it is” — misindexed records, growing backlogs, and uncertainty about what the EHR is actually telling you. By focusing solely on record indexing and accuracy, we help you unlock more value from the systems you already have, while freeing teams to work at the top of their license instead of chasing paperwork.
Accuracy
We’re committed to achieving and maintaining 99.9% indexing accuracy across records, locations, and teams, with reporting that makes that performance visible.
Integrity
We operate with transparency, clear communication, and a strong focus on regulatory and security best practices in every engagement.
Accountability
We measure our success by the results we deliver — improved accuracy, reduced cost, and better decision-making for leadership and front-line teams.
Schedule a demo or request your free 30-day pilot.
Share a few details about your organization, and a DocsMD™ representative will follow up to coordinate next steps and answer your questions.
DocsMD™ LLC
Medical Record Indexing & Accuracy Services
🛡️ 99.9% Accuracy Focus
Ideal clients:
Clinics, FQHCs, behavioral health organizations, specialty groups,
rural health networks, and smaller hospitals with 25–200 providers.
How we engage:
Most organizations begin with a free 30-day pilot to validate
accuracy, cost savings, and operational impact before expanding.
All inquiries from this form are delivered directly to hello@docsmd.com so our team can respond promptly.